Kirkcaldy Rugby club is fully committed to safeguarding the welfare of all children in its care. It recognises the responsibility to promote safe practice and to protect children from harm, abuse, and exploitation. For the purposes of this policy and associated procedures (as per SRU Guidelines), a child is someone under the age of 18 years.

Staff and volunteers will work together to embrace difference and diversity and respect the rights of children and young people. The policy is based on the following principles:

• The welfare of the children is the main concern

• All children, whatever their age, disability, gender, language, racial origin, socio-economic status, religious belief and/or sexual identity have the right to protection from all form of abuse or harm

• Child protection is everyone’s responsibility.

• Children have the right to express views on all matters which affect them, should they wish to do so.

• Organisations shall work in partnership together with children and parents/carers to promote the welfare, health, and development of children.

This Policy and these Procedures will be regularly reviewed:

• In accordance with changes in legislation and guidance on the protection of children or following any changes within Kirkcaldy Rugby Club.

• Following any issues or concerns raised about the protection of children within Kirkcaldy Rugby Club.

• In all other circumstances, at least every three years.


In line with Scottish Rugby, Kirkcaldy Rugby Club has appointed a Child Protection Officer (CPO) to co-ordinate child protection and welfare on its behalf, to provide a main point of contact for staff and volunteers, members, parents and children in need of support, advice or training, and/or if they need to report a concern.

Child Protection Officer
Andy Brunton

Director of Youth Rugby
Ann Oliver

Club Development Officer

Scottish Rugby Union
Although matters relating to the welfare of children at Kirkcaldy Rugby Club should ordinarily be referred in the first instance to the Kirkcaldy Rugby Club CPO, the Scottish Rugby Lead Officer for Child Protection and Welfare may also be contacted for support and advice on any child protection matter by any CPO, child, parent, staff member or volunteer at any time. Scottish Rugby acts as the umbrella body for the purposes of processing applications for the disclosure check of volunteers working with children at rugby clubs in Scotland.

Accordingly, a PVG administrator has been appointed to process applications for club volunteers and to advise and support Club Child Protection Officers on matters relating to the PVG scheme.

Scottish Rugby Contacts:
General Enquiries 0131 346 5000
Email - safeguarding@sru.org.uk

Karen Burnett, Lead Safeguarding Officer
0131 346 5168

Faye Henderson, Safeguarding Administrator
0131 346 5056

Hannah Taylor, PVG enquiries/applications
01310346 5175

3.Code of Conduct for Safeguarding Youth Players in Rugby.

Kirkcaldy Rugby Club supports and requires all members to observe the following standards of practice, including verbal and non-verbal actions when involved in activities with young players under the age of 18 years. Staff and volunteers who work with young people sign up to this code of conduct.

The standards of practice given below are indicative not exhaustive and serve to highlight key areas. Basic principles remain consistent, but specific methods of application will vary depending on age and performance level of the players involved.


• Implement suitable and robust recruitment for volunteers and staff to work with young players
• Appoint suitably trained coaches and managers
• Ensure there is a clear way for players and parents to raise any concerns
• Appoint a child protection officer
• Adopt and implement a child protection policy
• Involve parents/carers wherever possible
• Ensure staff/volunteers are up to date with good practice in welfare and child protection


• Follow Scottish Rugby Are You Ready to Play Rugby and age grade policies

• Keep up to date with and follow good practice coaching guidelines -Properly supervise young players during rugby activity

• Make rugby fun, enjoyable and promote fair play principles

• Place value on the efforts and achievements of all players involved, including those on other teams

• Treat all players with respect, dignity and fairness

• Put the welfare and development of players first before winning or achieving team performance goals

• Build balanced relationships based on mutual trust and respect

• Include players in the decision-making process wherever possible and appropriate

• Work in an open environment, wherever possible •Be an excellent role model

• Give enthusiastic and constructive feedback rather than negative criticism

• Recognise the developmental needs and capacity of young players

• Follow medical advice and protocols relating to injury prevention and management

• In setting up communication mechanisms with children, such as social media groups, ensure that at least two adults have access to this group communication.


• Too much emphasis on the team winning over the enjoyment and development of the young players involved (Note: the balance of winning v player development will be different at different ages and levels of performance but should be in line with the relevant Long Term Player Development principles)

• Excessive training and competition, pushing young players against their will and putting undue pressure on them.

• Involving adults in practical demonstrations of contact rugby techniques

• Spending inappropriate and unnecessary amounts of time working with children alone in private or unobserved situations

Practices to be avoided – General

• Failing to follow SRU Guidelines and recommendations on best practice

• Having ‘Favourites’.

• Smoking, drinking alcohol or taking non-prescription drugs while responsible for children.

• Entering players bedrooms on trips away, unless in an emergency or in the interest of health and safety.

• Doing things of a personal nature for children that they can do for themselves.

Unacceptable Practice – Coaching

• Deliberately threatening, insulting, humiliating, or embarrassing a player as a form of control and/or ‘motivation’

• Reducing a player to tears as a form of control.

• Engaging in rough or physical contact, including tackling a young player and/or participation in contact games or training.

• Swearing at young players or allowing players to do the same unchallenged.

• Use sexualised language and/or allowing young players to do the same unchallenged.

• Condoning or promoting excessive rivalry between players, teams and/or clubs on or off the pitch.

• Shouting abusive or derogatory comments from the touchline at players or match officials.

Unacceptable Practice – General

• Inviting or allowing young players to stay at your home.

• Sharing a room alone with a young player.

• Getting changed and/or showered in the same facilities at the same time as young players.

• Forming intimate emotional, physical, or sexual relationships with young players.

• Allowing or engaging in sexual behaviour - this includes suggestive comments and provocative jokes and games.

• Allowing young players to smoke or drink alcohol.

• Allowing young players to take non-prescription drugs.

• Failing to follow SRU policies on safety for young players.

• Allowing allegations made by a player to go unchallenged, unrecorded, or not acted upon.


Any allegations by a player, parent, or coach regarding safeguarding of players should in the first instance be reported immediately to the Child Protection Officer or the Director of Youth Rugby. If a child reports a concern to an adult volunteer/coach, it is then the responsibility of this adult to report the matter to the Child Protection Officer. Note that in receiving the report of concern from the player, the adult cannot promise not to tell anyone, however they can and should explain to the child that they will tell someone and that the matter will be handled sensitively and in confidence.


Kirkcaldy Rugby Club welcomes volunteers who would like to take up coaching of Micro, Mini or Youth Rugby. Kirkcaldy Rugby Club also recognises that most volunteer coaches of Micro, Mini or Youth Rugby take up coaching because their own child is playing rugby. The Club has agreed that the Director of Youth Rugby should maintain a database of coaches of Micro, Mini or Youth Rugby.

All coaches of Micro, Mini or Youth Rugby should meet the Club’s Director of Youth Rugby before beginning coaching. If any individual expresses an interest in coaching, the relevant age group coach should speak to the Director of Youth Rugby who, in turn, will arrange to meet the volunteer. No one can coach Micro, Mini and Youth Rugby at Kirkcaldy Rugby Club unless the Director of Youth Rugby has met that person, obtained the necessary information, provided the volunteer with the documents listed below and set in train arrangements for membership of the PVG Scheme and for coach education.

At the meeting, the Director of Youth Rugby will take the necessary details of the volunteer. Following this, the Club’s Child Protection Officer will arrange for the individual to apply for membership of the PVG scheme or, where the individual is already a member, a Scheme Record to be obtained. The Club Development Officer will arrange for the individual to attend a coaching course relevant for the level at which the individual will be coaching. At the meeting, the Director of Youth Rugby will also give to the individual copies of following Club documents:

-Child Protection Policy
-Code of Conduct
-Guidance Notes for Coaches
-Partnership with Parents

In addition to membership of the PVG Scheme, relevant coaching qualifications and acknowledgement of receipt of the above three documents, Kirkcaldy Rugby Club requires that all coaches of Micro, Mini or Youth Rugby be members of the Club in their own right. This is so that coaches are subject to both the governance and covered by the insurance of Kirkcaldy Rugby Club and, through the Club, of Scottish Rugby.


Photographs and images shall be used by Kirkcaldy Rugby Club only for the purposes of promoting the game of rugby e.g. publicising the existence of the Club, reporting on past games, promoting future games.

Photographs and images used by Kirkcaldy Rugby Club will be provided by individuals who are known to a member of the Executive Committee of the Club and whose photographic activity is endorsed by the Club.

There may will be occasions when the newspapers will photograph games or Micro, Mini or Youth Rugby activity at Kirkcaldy Rugby Club. It will do so with the approval of Kirkaldy Rugby Club. Newspapers operate also to guidelines on the use of photographs and images of children and young people.

Kirkcaldy Rugby Club sets out the following guidelines on the use to which photographs of children and young people used by the Club on its web site or in any material prepared by the Club. These will apply in all cases to children under the age of 16.

• Photographs will either be team photos or of action during a game.

• Action photographs will sometimes be of an individual, but preference will be given to photographs showing several players involved in the action at once.

• No individual will be identified directly by name. Match reports will identify children and young people below the age of 18 by first name only. No other information on any individual will be given.


Kirkcaldy Rugby Club acknowledges its responsibilities to protect and safeguard the welfare of all children in Kirkcaldy Rugby Club from harm.

Kirkcaldy Rugby Club agrees to recruit, train, support and supervise its staff, members, and volunteers to adopt best practice to safeguard and protect children from abuse and to reduce risk to themselves.

Kirkaldy Rugby Club recognises that all children have the right to participate in rugby union in a safe, enjoyable, and positive environment whilst at the same time being protected from abuse, neglect or poor practice.

Kirkcaldy Rugby Club confirms that it adheres to the Scottish Rugby Safeguarding Policy and the procedures, guidelines and practices in that document, and any successor policy.

Kirkcaldy Rugby Club confirms that it will appoint a Child Protection Officer (CPO) at the club, who’s details will be available within the clubhouse and on the club website. The CPO will undergo Safeguarding training as directed by Scottish Rugby.

The CPO for Kirkcaldy Rugby Club is Andrew Brunton, and they agree to be contacted with any concerns regarding child protection and safeguarding and will take appropriate action.

Kirkcaldy Rugby Club agrees that all allegations or suspicions of abuse, neglect, harm, or poor practice will be taken seriously, and the club will respond swiftly, fairly and with appropriately.

Kirkcaldy Rugby Club recognises that all children have the right to expect that their participation in rugby union will be supported and delivered by suitably recruited, vetted, and managed staff, whether they are volunteering or officiating.

All members of Kirkcaldy Rugby Club who undertake regulated work must be a member of the PVG scheme, with a Scheme Record Update if necessary.

Kirkcaldy Rugby Club acknowledges the Disclosure Scotland referrals process and agrees to action a referral if required. (The three-month period to submit a referral to Disclosure Scotland is a statutory requirement, irrespective of any appeals period. Even where an individual appeals a decision to remove them from regulated work, the three- month period will begin on the date of the decision to dismiss or remove them from regulated work)

Kirkcaldy Rugby Club agrees that any tours, overseas or domestic must comply with the relevant Scottish Rugby Regulations and Guidance relating to tours.

Kirkcaldy Rugby Club agrees to regularly monitor and evaluate the implementation of this Policy and these procedures.

Articles of Association
Board Minutes
Redacted minutes...
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